Definition of the Role:

To provide high quality flexible and competent support to YMCA St Helens Youth and Development department through the provision of administrative and other supportive functions.

Purpose of the Role:

To assist the Youth and Development department with the administrative control of new projects in development and the day-to-day delivery of our early intervention youth hub.

Main Duties and Responsibilities:

  • Maintain record of Young Peoples consent forms, contact details etc – communicating gaps to relevant managers/coordinators
  • Uploading of Youth Work session forms and outcome evidence to MIS System and/or Microsoft Excel
  • Supporting in admin tasks associated with funding and compliance and monitoring.
  • Minute taking at scheduled meetings
  • Responding to booking enquiries for the Youth Hub, maintaining the booking diary (EZ System) and communicating weekly with relevant staff members
  • Ensure a central calendar of youth activities is maintained and is up to date
  • Support in the development and distribution of marketing and promotional material, including via social media and website
  • Keep abreast of organisational policies and procedures and ensure they are followed (especially GDPR).  
  • Maintain various electronic records, using excel and other systems (including Lamplight MIS)
  • General office administration as required

 

 

 

 

Additional Duties:

To be aware of our organisational ethos and policies and to work within them.

This job description is not intended to be either prescriptive or exhaustive; it is issued as a framework to outline the main areas of responsibility.  It may be changed from time to time to meet changing circumstances.  It does not form part of your Contract of Employment.

Skills and Attributes:

Essential:

  • Strong admin skills
  • Experience, qualifications, and understanding related to administration
  • Strong practical understanding of data protection and confidentiality.
  • Good practical knowledge/understanding of Microsoft Word, Excel, forms and other Microsoft 365 software
  • Good relationship/communication skills
  • Self-motivated with high level of initiative
  • Excellent interpersonal and networking skills
  • Patience, tolerance and flexibility

 

Desirable:

  • Experience using Lamplight MIS system
  • Flexible approach to working, able to adapt to changing landscape
  • Capacity to engage with people from various sectors, cultures and traditions.
  • Qualified in First Aid
  • Flexible approach to working, able to adapt to changing landscape
  • Strong social media skills and understanding of website editing via WordPress.

CONFIDENTIALITY

It is expected that all our employees understand that there may be aspects of their work that may be confidential and MUST NOT be discussed or disclosed to third parties.  A breach of confidentiality is gross misconduct and will result in appropriate disciplinary action.

25 Hours per week

Salary £15665 per Annum

Closing date 3rd November 2024

GUIDELINES FOR COMPLETING APPLICATION

Aims and Purposes of the YMCA

A WELCOME TO APPLICANTS

FORM B DECLARATION OF CRIMINAL BACKGROUND INFORMATION FORM B new logo

FORM A DECLARATION OF CRIMINAL BACKGROUND INFORMATION FORM A new logo

YMCA St Helens is committed to equality of opportunity in employment and welcomes applications from all suitably qualified candidates irrespective of religious belief, gender, disability, age, race, political opinion, marital status, sexual orientation or whether or not they have dependents.

 

Apply online